Category Archives: Steering Grp Mtg Notes

Minutes of Zoom Meeting of 16th February 2021

Those present

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Ivan Cicin-Sain – Wycombe Friends of the Earth
  • Sarah Moroz

Apologies

Tony Thornby

Minutes

MK – The Environmental, Sustainability and Fairtrade committee meeting at Bucks New Uni did go ahead but due to technical issues. MK was unable to join. MK has the minutes though.

Wycombe FOE/Population Matters

I C-S – re: Population Matters – no updates to report at the moment.

Wycombe FOE has been fairly active – thinking of starting a food campaign (food waste angle). They are also active in the Bucks Climate Action alliance – an amalgam of about 10 local groups.

Wycombe FOE have been lobbying councillors

MK – has a list of all the current members of the Bucks Climate Action group. Sees no reason for us not to join.

SK – agrees – climate and FT are all linked. SM also agreed

MK – he will go ahead and join the alliance on-line.

I C-S – Mike Chadwick is the overall organiser of this

Website/Facebook updates

MK – on behalf of TT – TT has amended the Wycombe Environment Centre entry, removed the Wycombe Transition town entry and replaced it with Wycombe FOE details. TT has asked MK to check on details of the eco-artist listed on our site.

SK – TT has also put several recent posts on our Facebook site

Grecia/Coope Victoria link

MK – re: the banner – JM has been in contact with Maria in Grecia and they are working on the English text that we sent to them. They are also going to put a plaque up in Grecia stating that Wycombe is their sister town and want MK/SK to unveil it when they are finally able to visit. They also want us to be involved in a campaign (see later)

Journal of Fair Trade article

MK – Pauline Tiffen has got back to them to say that they are going to publish it. It is now going out to a second reviewer and they want the diagrams in a different format. TT may be able to do this. It will be in the issue after July.

Money matters

SK – our current balance is £251.75.

MK – has now printed off the public liability insurance document – it is valid up to the 31st November 2021. The FT Foundation hopes to be able to offer this again the following year.

Fairtrade Fortnight/other events

MK – 2 areas to develop for this: churches and Grecia

Churches – Angus is leading this – he has contacts with administrators in various churches. After FT Fornight, the FT Foundation is starting a campaign to see which churches are registered and still active. They are changing to an on-line database and are simplifying the procedure. We could follow this with an e-mail from Wycombe for Fairtrade. The FT Foundation is sending its e-mails out in order of the churches’ previous applications, not by area. However, MK has spoken to Chrysi Dimaki from FT Foundation and she will do a search on any particular churches we ask about. MK will be talking to Angus tomorrow.

JM – re: Coronavirus – Costa Rica is starting a vaccination plan. Maria is sending information about what Coope Victoria are planning for later in the year. JM will translate and we can put it up on our website etc. They also talked about exchange of letters between students in our 2 countries re: FT, economics etc. Suggested that we arrange a meeting between teachers of the 2 towns to discuss ideas and thus to start establishing connections

MK – has investigated the names of staff members at Wycombe High and John Hampden so far, in relevant subjects. We also need to contact the headteachers to discuss it. Environment and climate change could also be included.

JM – Maria has a school she is planning to make contact with first.

MK – Maria did say they would like to help students to improve their English. As soon as she has the contacts, she will let us know.

SM – Has received an e-mail from Mayor of Tunbridge Wells re: an event on 5th March – a webinar involving Adam Gardner from the FT Foundation, a Kenyan tea producer and a UK farmer. Will forward the e-mail on to rest of group

SK – Traidcraft Exchange are encouraging people to fundraise for them between 8th March and 7th June because any amount raised will be doubled by the government during this time. MK/SK have been sent a Big Brew guide. Also a 100km virtual walk to be completed during April to raise money – SK would like to do this. They are also hosting 3 quizzes.

Costa Rican anniversary coffee

MK – re: the potential 200th anniversary Costa Rican coffee – this may still be possible this year and our contact is hoping to progress it. It is hoped to produce a batch which mentions the Grecia/Wycombe link on its packaging.

Fairtrade Easter eggs

SK – was approached by a lady at church to ask if Christ the Servant King church were selling Real Easter eggs this year. SK has spoken to the church administrator at CSK and they are putting a notice about it in the church newsletter

Next meeting

16th March

Minutes of Zoom Meeting of 12th January 2021

Those present:

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Tony Thornby
  • Sarah Moroz

Apologies

Ivan Cicin-Sain

Minutes

MK – Correction to minutes of 17/11/20 meeting – it should be Jade
Collis, not Jane.

Bucks New Uni may have an upcoming meeting in February of the Environmental, Sustainability and Fairtrade committee which MK will attend.

Draft document on trade justice and climate change

Re: draft document by I C-S

MK read out Ivan’s document

MK – The idea is to put the document onto our website in a prominent position. The importance of the trade justice/climate change link has also been discussed in a couple of recent webinars that MK/SK have joined.

No other updates to report from I C-S re: Population

Matters / Wycombe Friends of the Earth

SM – the final sentence is a source of hope that such a large
percentage of food producers in the developing world are small scale
and would be more concerned with looking after their environment

TT – we could list this as a related topic on the WFF website

Other website/media issues

MK – will check if the artisan listing on the ‘related topics’ section is still current or can be removed.

MK – has put quite a few documents onto our Gridhost site

TT – has also put quite a lot onto our Facebook page. We need to put effort into getting people to look at our content

MK – Ivan says that the Transition Town group in Wycombe has now finished so that could come off our website

TT – asked re: the Wycombe Environment Centre

SM – doesn’t think they have a building but they have a Facebook page called Ecobuzz

Grecia/High Wycombe link banner

MK – has made the suggested alterations to the banner

SM – raised the point re: use of Fair Trade as two separate words – is
this so that it makes the definition wider?

MK – yes, this is to include other groups/businesses who haven’t
certified with the FT Foundation Journal of Fair Trade article

MK – re: the article that he wrote together with Tony B plus input by Maria Angela. Have incorporated Pauline Tiffen’s suggestions and are hopeful that it will be published in an upcoming edition of the FT Journal. Would then hope to write a second article focussing on practical issues of supply chains, using material from Coope Victoria and other producer groups.

Treasurer’s report/funding

SK – re: membership fees as agreed previously – please could everyone send these in before end of Jan. The current balance is about £221

TT – looked at sources of funding with MK. Bucks Source didn’t seem possible for us. Just Giving seems to be just for registered charities but there is a site called ‘Golden Giving’ which covers non-registered charities as well. There is a charge for registering with them but it is quite reasonable and on a par with other crowd funding sites

MK – received e-mail from FT Foundation Head office to say they are offering free public liability insurance up to end of Nov 2021

There was a discussion on this and it was decided to take up on this offer

TT – the more groups who sign up for this, the more it will indicate to the FT Foundation how much need there is.

National aid budget

MK – the aid budget has been reduced from 0.7% to 0.5% GDP but
with the proviso that it will be changed back again to 0.7% after the
Covid crisis. Also the all-party parliamentary group will still have
teeth in these decisions.

Fairtrade Fortnight/churches

SK – re: FT Yorkshire are doing a community arts festival on-line with a different event each day. This would be worthwhile for us to follow. Have to register (free) via Eventbrite

MK – also would like to pursue the connections with churches for FT Fortnight. The FT Foundation (Chrysi Dimaki) has sent MK some info – a link for churches to click on to re-register their FT status. The Foundation will also be contacting all churches registered with them. We could also contact churches ourselves.

SK – Christ the Servant King church sent an e-mail before Christmas re: their links with other groups eg. Wycombe for Fairtrade, Traidcraft and asking for feedback. MK/SK wrote back and made some suggestions.

Costa Rican anniversary coffee

MK – got an e-mail from Darren of Kingdom coffee. He is still very keen on producing a coffee using Coope Victoria beans in support of the 200th anniversary. It is very difficult at the moment because cafes etc are not using so much coffee and they have to use up any coffee already in the pipeline before ordering more.

JM – most of the UK producers still have stock from last year so are not placing a lot of orders

MK – cannot really predict timings at the moment

SK – Darren was asking for suggestions for a name for the coffee.

MK – in addition to the main anniversary product, there will also be 100 bags or so with the High Wycombe/Grecia link printed on them.

Next meeting

16th February 2021 (date arranged after the meeting
ended)

Minutes of Zoom Meeting of 17th November 2020

Those Present

Mike King
Ivan Cicin-Sain – Wycombe Friends of the Earth
Sheena King
Sarah Moroz

I C-S (present for first 40mins session)

Apologies

Jhon
Lesley
Angus

Minutes

MK – re: correction to minutes of 13.10.20 – it was his compilation report of collaboration with Grecia/Coope Victoria since October 2019 that he sent out to the SE Regional Fairtrade rep and to FT Head Office, not the Chairman and Treasurers’ reports. He also sent it to Joanna Pollard who organised the FT Yorkshire forum on 19th October.

Setting up mini-teams & shadowing of roles

MK – main agenda item to be discussed is re: shadowing/mini-teams.
SM – would like to shadow on Wycombe Friends of the Earth matters
MK – would be willing to deputise for John
SK – interested in shadowing SM on secretarial and churches
SM – willing to shadow on Traidcraft links
MK – would like to shadow on website ie. TT
I C-S – willing to shadow on Facebook etc ie. JM
SM – wasn’t on rota sent out for monitoring e-mail
Mk – must have been an error – asked if SM would be willing to do rest of this month SM –ok with that
I C-S – knows a bit about funding, so willing to help on sourcing funding
MK – AM is keen on Wycombe churches and faith groups
SK/SM – also willing to help on this
MK – re: schools. He is interested in this. JM may be as well
I C-S – willing to help on international links and sustainability/climate change etc
MK – Costa Rica is very strong on environmental issues
I C-S – he may not be needed on shadowing on Facebook as TT/JM are both covering this.
SM –asked if we should write paragraph about our roles
MK – yes – if these are sent to him he will amalgamate them and put the document onto our Gridhost e-mail page

Update on Wycombe FOE/Population Matters

I C-S – nothing to report on this at the moment
SM – asked re: Ecobuzz
I C-S – it is the name of Wycombe Environment Centre’s Facebook page
Grecia/Coope Victoria Link
MK – Coope V have sent through the English version of banner

There was a discussion re: wording on banner

SK – liked the word ‘partnership’ instead of brotherhood
MK – TT has found a printer who will print it for about £36 (2m x 80cm).
I C-S – wondering if we are still Wycombe for Fairtrade or are we Wycombe Fairtrade
MK – the former

Other matters

I C-S – have WFF done any videos? They could be put onto You Tube.
MK – JM has some interviews and MK has some (one at Pann Mill)
MK – for rest of agenda, he has put info on Gridhost. On 9th Nov Bucks New Uni had an Environmental / Sustainability / Fairtrade committee meeting but he sent them the wrong details and couldn’t join the meeting. Students and staff are currently only going in 50% of the time. Jane Collis is still there (MK met her a few years ago) and he has now sent his correct details to her but they haven’t appointed a FT rep yet. They have sent minutes through to MK.
Re: the paper he wrote with Tony B and Maria Angela – this has now been sent off to the Journal for FT. Are awaiting their acknowledgement and to hear if it is going to be sent out for peer review. They also have ideas for follow up articles. Tony B put in a lot of work. He is a social justice campaigner and has a lot of knowledge in this area.
SK – nothing to report on finances
SK – will send out details of bank account so we can each pay our subscriptions starting in January.
MK – was going to try to get a Zoom meeting with Lesley Clarke, together with JM. JM is very busy at the moment so MK may do this on his own. MK wants to ask re: new council structure. The wards will be bigger as not so many councillors. Does this mean less representation for smaller parties? There will be a Town Council for Wycombe though.
MK – re: Yorkshire conference – importance of establishing producer/consumer links was talked about. We are already doing this. MK wants to establish links in other parts of the world as well – South America, Caribbean, South Africa etc.
There will be a Webinar on 25th Nov 6.30 – 8pm Traidcraft Exchange re: how producers can adapt in the current climate
MK – is drafting a letter to Steve Baker re: changes to the group which scrutinises how international aid is spent

Next meeting:

TBA

Minutes of Zoom Meeting of 13th October 2020

Those present

Mike King
Jhon Munoz
Sheena King
Tony Thornby
Sarah Moroz
Ivan Cicin-Sain – Wycombe Friends of the Earth

Minutes

I C-S – re: discussion paper on group resilience etc – Wycombe FOE lost several committee members at the same time and saw the need to set up some sort of back-up arrangement
SK – concerned re: our low numbers. Not sure how it would work for us
TT – agree that we do need more members to enable this. During virus problems it would be good to have some specialised project to concentrate on
I C-S – perhaps each person could write a paragraph to describe their role.
JM – need to attempt to get more members
MK – would also be good to hold a fundraiser of some sort. Each person can apply to become someone else’s shadow.
SM – Lesley may be able to act as a consultant in education field
MK – there is also another lady at Christ the Servant King who has a background in education.
I C-S – would be willing to shadow JM re: Facebook/Twitter
MK – would like to learn more from TT and also willing to help with education
SK – would be willing to shadow SM and also interested in church links
I C-S – no updates on FOE/Population Matters at the moment. It is most important to get a shadower for the Chairman.
He is thinking of perhaps combining ‘Finding Greta’ with another project.
TT – would also like to act as a shadow on obtaining grants etc. He has experience with various charities.
MK – will get newsletters from Community Interest Bucks forwarded on to TT
MK – wants us to contribute ideas on what we are aiming to achieve particularly engaging with young people
TT – re: the new e-mail accounts. We have the 2 new e-mail addresses. Steve Guy helped set these up as he controls the access. Two passwords have been chosen, as previously given.
MK – need to set up a proper weekly rota
I C-S – a monthly rota may be better
MK – will do up to Nov 1st, then we will each do a month – he will send round a rota
JM – re: latest on Grecia/Coope Victoria – we have now received the design for the banner (MK showed this).
MK – the company we used for our other banner does not have a base in Wycombe any more. MK will compare prices from other companies. There will be a Spanish version – they will get their one
printed. We can send both versions to the Costa Rican ambassador and the English version to Matt and to Maz.
MK – together with his friend, Tony B, has been writing an article which was sent to Maria Angela – she sent some very useful suggestions – they are now going to submit it to the Journal of Fair Trade – the article argues that FT is more than just economics but includes cultural concerns etc as well.
I C-S – did a Masters in environmental systems theory and would like to take a look
MK – will send it to I C-S for comment
TT – has found a company in Kent which will do a roller banner for £36. Some local companies are more like £100. There is a big variation in prices.
MK – has been contacted by Janet Gladstone from Bucks New Uni re: the Environmental, Sustainability and FT committee – the next meeting is on 9th Nov which he will attend.
Re: MK’s compilation report of collaboration with Grecia/Coope Victoria since October 2019 – he will send it to the SE Regional FT rep, to FT head office and to Joanna Pollard who organised the Yorkshire FT forum on 19/10/20.
TT – see his article on Facebook re: Nestle being questioned by MPs.
MK – will send out the bank account details with the Nov agenda so that we can each pay our membership fees.
MK – has been working with JM to prepare a meeting with a councillor to update them on what we are doing and how we are trying to promote links with Grecia/Coope Victoria and promote
Wycombe businesses to Costa Rica as well. Will try to arrange meeting with our local MP as well
JM – with Maz and Matt finishing as Mayor/Deputy Mayor next year this would be good to arrange
MK – if local MP is not interested we need to contact the all-party group on South America.
TT – there is also an all-party group on FT. Holly Lynch and Jason McCartney are co-chairs of this and were at the meeting with Nestle.
JM – we should perhaps approach the councillor first.
MK – if we find supportive MPs in the all-party group on FT, that may be the better way ahead.
TT – we have more Twitter followers than the all-party group on FT. There are 10 MPs in the group and it was formed in late 2015. See www.parallelparliament.co.uk website

Next meeting

To be arranged

AGM 2020 – Minutes of Zoom meeting: 15th September 2020

Those present

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Ivan Cicin-Sain – Wycombe Friends of the Earth
  • Sarah Moroz

Minutes


MK – (see Chairman’s report) – gave an account of the 2019 Cardiff conference and the establishment of the link with Grecia/Coope Victoria leading to the signing of a joint agreement. In Oct 2019 FT Town status was successfully renewed. JM/MK meeting with the Costa Rican ambassador at the embassy in London. The signed agreement is now displayed in the embassy. The Politicon event at John Hampden in Feb 2020 and contact made with a teacher there who mentioned that fellow teachers at Wycombe High may also be interested. Possible Spanish language/student links discussed with her. Wycombe Sound interview during FT Fortnight. Coffee Boffin quiz 2-day event at Christ the Servant King church and on 7th March the faith groups FT event. FT breakfast at Bucks New Uni at which our new A2 poster board was displayed. Most students were aware of FT. Another interview on Wycombe Sound on International FT Day. JM took part in a Spanish language teams/Skype discussion with Grecia/Coope Victoria and CLAC and was the only representative from the UK. Achievement of arrangements for a Costa Rican anniversary coffee. Business plan was developed by interested coffee company and discussions took place with their partner roastery. This led to the roastery deciding to swap to Coope Victoria coffee beans for 2021 to coincide with the Costa Rican anniversary of independence. This could potentially have a large economic benefit for Coope Victora/Grecia.

SM – vote of thanks for MK’s work

SK – (see Treasurers report) We have relied on goodwill funds for the first 8 years (since 2008). A bank account was formed in 2016. SK referred to spreadsheets sent out previously. We received 2 cheques of £250 from Christ the Servant King church. During FT Fortnight 2019 we had a ‘Big Brew event’ at CSK and a local cake-maker made some wonderful cakes. We gave her a donation. A major expense was paying for public liability insurance. Also the hire of Wright’s Meadow Community Centre. Food donations from Bewleys have been used at various events. We have applied to be included in the Waitrose green token scheme. It is hoped that there will be student exchanges etc in future and we need to explore every possible avenue for more funds.

Re-election of officers

AM has responded: SM proposed/ MK seconded
TT – MK proposed/SM seconded
JM – SK proposed/MK seconded
I C-S – JM proposed/ SK seconded
MK – JM proposed/SM seconded
SM – SK proposed/I C-S seconded
SK – JM proposed/MK seconded
Bucks New Uni rep – vacant position.

MK has heard that the committee is continuing and meeting in a couple of months (MK is on this committee)

Lesley is an associate member of Wycombe for Fairtrade

MK – due to coronavirus it is difficult to have stalls etc at the moment. We need to start thinking about other possible activities. We can discuss ideas at next meeting

MK – asked if anybody wanted to suggest any changes to our constitution.

Nobody wanted any changes made.

MK – took part in an on-line forum organised by Scottish Fairtrade. One of the speakers was from South Africa.

MK – Matt Knight is unable to be a member at the moment – he is very busy. He is an honorary member though. It may be good to get the support of another councillor. We could perhaps invite them to a Zoom meeting. We want to let them know about our link with Costa Rica and about our support for local businesses.

JM – Frances Alexander has passed away. Collective condolences were expressed – she was very helpful to us in the early years of Wycombe for Fairtrade.

Next meeting

October 13th TBC

AGM 2020 – Chairman’s Report September 2019 to September 2020

Introduction

I would like to welcome both existing Wycombe For Fairtrade Steering Group personnel and all interested members of the public to our 15th September 2020 Annual General Meeting. This is the first AGM that we have held for a number of years and in so doing, the first one to take place online due to the COVID-19 measures, which have prevented physical gatherings in public venues.

Thanks

Firstly, I would like to thank all existing members of the Wycombe For Fairtrade Steering Group for their collective time, hard work, dedication, and ideas over a number of years that have propelled Wycombe For Fairtrade to achieve things that a few years ago would have been impossible, not only that, but developed on a regional, national and global stage. I will allude to specific examples in the main section of the report with Fairtrade Town linking with Grecia in Costa Rica, delivering a joint workshop and lecture with Maria Angela from CoopeVictoria, signing a friendship & cooperation agreement, and getting support from the Ambassador of Costa Rica in the UK.

Secondly, I would like to thank the individuals personally:

  • To Sheena for her unwavering support, acting as a sounding board, and where necessary, pacifying my temper! Sarah has been a rock of support from the start of the Group in 2008 and has proved to be a diligent and excellent Secretary.
  • Jhon Munoz has provided energy and inspiration along with his Spanish language skills in our international liaison involvement, without which links with Grecia and CoopeVictoria would not have been possible or have progressed with such speed and depth.
  • Tony Thornby has brought his web marketing skills to the fore and has managed our new look website to reflect our interests, document our achievements, and promote our events along with other social media. He is currently progressing Group email accounts, one for the general public enquiries, and another for Steering Group and Fairtrade matters.
  • Bob Smith, (probably listening out of sight), regularly attended our Committee meetings and turned out to support all our events, even supplying a gazebo on one occasion on the Rye! A Fairtrade flowerbed in Wycombe for next summer would be a fitting tribute to Bob’s gardening skills. His wife Maggie, has also attended many events, getting signatures for petitions and engaging the public.
  • Ivan has kept the Group up-to-date with Wycombe Friends of the Earth and Population Matters events and issues. These very much parallel the Fairtrade Foundation’s recognition of the UN Sustainablility Goals. Sustainability; environment; and gender equality, are all essential goals for Fairtrade certified farmers and producers. Climate change is perhaps the biggest threat and it was good to support Ivan’s Climate Change Comedian evening last October. It was very witty as well as our stall made around £40.00!
  • Thanks to Angus for keeping us abreast of church and faith group Fairtrade events and issues over the year. The Coronavirus outbreak has obviously curtailed church services and events with a public presence. However, whenever COVID -19 abates, I wonder if we could work together to collate a united Wycombe Churches Fairtrade response to getting church leaders to have more Fairtrade themed services; events; liaison; engagement with young people; as well as encouraging them to apply for the new Fairtrade Church certification for 2021.

Wycombe for Fairtrade: Activities & Achievements

It has probably been the most successful and amazing year ever for the Wycombe For Fairtrade Steering Group, both internationally and locally. Jhon and I were busy in mid-2019 preparing the groundwork for a future Global Fairtrade North – South Town relationship between High Wycombe and Grecia in Central Costa Rica along with the neighbouring Fairtrade producer co-operative, CoopeVictoria. Talks, emails and phone calls resulted in Maria Angela, the Sustainability Manager from CoopeVictoria visiting High Wycombe at the invitation of the Mayor of High Wycombe and Wycombe Fairtrade. We showed her the range of Fairtrade products available in High Wycombe, she had a productive meeting with the Mayors, showing a recorded video of Mainor, the Mayor of Grecia, promoting the Wycombe Grecia link; as well as taking her to Matt’s Hills Cafe in Micklefield, a good example of a community network and business run for the benefit of the local residents and groups. Maria also found time to speak on a live Wycombe Sound on-air interview and had a meeting with Louise Whitaker, the Group Sustainability Manager at Bewley’s UK.

Jhon, Maria, Sheena, myself, and Matt Knight, the Deputy Mayor, attended the 2019 International Fairtrade Towns Conference in Cardiff in October. We jointly delivered a workshop and seminar supported by a powerpoint presentation of how to go about linking Fairtrade Towns in the Global North, e.g. High Wycombe, (consumers), by creating a relationship with a producer economy and business town in the Global South, Grecia and CoopeVictoria in Costa Rica, based on the research work by Marco Coscione of the WFTO. We had 15 people from the convention taking part and suggesting ideas and linking themes. This was the first time Wycombe For Fairtrade had delivered an address at the IFTTC and Matt Knight formally announced this Fairtrade relationship between Wycombe and Grecia at the close of Saturday’s business.

Further work progressed this relationship through early 2020 until Wycombe Fairtrade drafted a Fairtrade Town “Friendship and Cooperation Agreement” based on Fairtrade principles between High Wycombe, Grecia and CoopeVictoria. Frequent joint Teams and Skype meetings took place to work out the final wording until a final draft in English and Spanish was agreed and signed by the Mayor and Deputy Mayor of Wycombe; the Mayor of Grecia at the time (Mainor Molina); the Chairman of Wycombe For Fairtrade; and the new Director of CoopeVictoria in time for Mainor’s last day in office.

In October 2019, Wycombe For Fairtrade successfully renewed its Fairtrade Town status until November 2021. A speculative email to the Ambassador of Costa Rica to the UK resulted in an invitation to the Costa Rican Embassy in London. Jhon and I had a 3.5 hour meeting with Ambassador Ortiz who duly accepted our invitation to present the Fairtrade Foundation Town Renewal Certificate to Maz Hussain, the Mayor of Wycombe on 21st January 2020,. He also addressed the Charter Town Trustees, highlighting the importance of Fairtrade and the relationship of Wycombe with the town of Grecia. We had Fairtrade wine and snacks in the Mayor’s Parlour to celebrate the occasion and took many photographs. We have sent images of the signed document Agreement in Spanish and English to put into the Costa Rica Embassy reception at the request of the Ambassador.

Attending the POLITICON event in February 2020 at John Hampden Grammar School, Jhon, Sarah, and Mike helped set up our information table with the A2 poster taking centre stage of our display stand. Apart from general Fairtrade leaflets, we also had Grecia and CoopeVictoria booklets, information, and display packs of coffee beans in various stages of processing which attracted onlookers. The highlight of the evening was the approach by a JHGS teacher, Steffi Neal, who taught Business Studies and Economics, and was keen to develop a Fairtrade
element in the curriculum as an example of a solidarity economic model and give her pupils projects involving sustainability, environmentalism and “green issues”, no better displayed than in the country of Costa Rica. She also mentioned that her equivalent teachers at Wycombe High School may also be interested along with Spanish language teachers at these schools. Post-coronavirus, there seems to be a good opportunity to exploit these areas and work towards forging links between High Wycombe secondary schools and their counterparts in Grecia.

Fairtrade Fortnight 2020 Events and Activities

A 35-minute live on-air interview with Wycombe Sound radio started our events, which largely focused on our new relationship with Grecia and CoopeVictoria in Costa Rica. We also had a Zoom meeting to exchange ideas and promote each other’s activities. There was also a successful two-day Coffee Boffin Quiz at Christ The Servant King Church during Open Door cafe mornings and setting up a Traidcraft stall for the weekend. The highlight was liaising with CSK Church to jointly organize and host a “Fairtrade Churches and Faith Groups Think Tank” on Saturday 7th March 2020.There were a range of speakers including Heather Searle, who gave
a 15-minute sermon and service on Fairtrade principles in the Bible; Anghared from the Fairtrade Foundation; Maranda St.John Nicoll from Christian Concern for One World and Margaret Dykes from Traidcraft. Mike King delivered a powerpoint covering the “Impact of Climate Change on Fairtrade producers and communities”.

Only 20 people attended the seminars but they were thoroughly engaged. This occurred a few days prior to the Government’s introduction of COVID-19 lockdown measures.

It was also the first outing of Wycombe For Fairtrade’s newly produced Publisher A2 poster depicting development links and progress with Grecia and CoopeVictoria as well as our joint presence at the IFTTC in Cardiff. This was displayed at the BNU Volunteer Week Fairtrade Breakfast over two days at Wycombe Campus of Bucks New University. It received many favourable comments where it was displayed prominently on a counter in the Student’s Lounge. We talked to several groups of A level pupils both here and from Wycombe Abbey Girls School who seemed reasonably clued up on Fairtrade and its purpose. International World Fairtrade Weekend 2020 Events and Activities

On International Fair Trade Day, 9th May 2020 for the first time, I managed to book a live 25-minute on-air slot with Wycombe Sound at 11.30 in the morning, to outline the purpose of Fairtrade, to show that it is in fact part of free trade market forces but operates to give producers guaranteed prices and that the extra premium is invested in infrastructure and local businesses to the benefit of their communities. I also emphasised our International Fairtrade links with Grecia and CoopeVictoria in Costa Rica and that a signed “Fairtrade Cooperation and Friendship Agreement” had been signed in late April forging a link with High Wycombe in a post European Union world.

Jhon Munoz took part in a Spanish Language Teams/Skype online discussion with CLAC, CoopeVictoria and Grecia, and was the only representative from a UK (Global North Town). Wycombe again was at the forefront of the International Fairtrade debate.

Other Activities and Projects 2019 – 2020

Another primary project that Mike King has been working on since the Conference has been to promote CoopeVictoia Fairtrade arabica coffee by liaising with and emailing a number of UK roasters with a view to roasting a batch of CoopeVictoria green beans in the UK to celebrate the 200th Anniversary of Cost Rica Independence in 2021. The idea was to originally have 250 to 300 x 227kilogramme bags to sell and promote locally at trade stalls, events, and churches in High Wycombe. This would mirror what Haworth Village Fairtrade Group did with CafeDirect in marking their 10 year anniversary link with Machu Picchu in Peru. Despite sending over 10
speculative emails to various independent and large roasters, I only had three replies.

However, Darren and Jane Rayner, the Managing Directors of Kingdom Coffee Company based in Reading, replied immediately by email the same day and left a message to ring them which I duly did. Darren wanted to speak to me so we arranged a meeting for Friday 19th June where I had a 2 hour 15min discussion with him. Kingdom Coffee is a Christian, 100% Fairtrade coffee wholesale company with a partner roastery. He gave me a tour and liked my idea. He developed this idea into a business plan and put this to the board of Masteroast in Peterborough. The Corporate manager had worked in Costa Rica for 7 years, and knew the Board of CoopeVictoria, as well as the reputation and qualities of their coffee. On Monday 22nd June, Darren rang me with the incredible news that Derek, the owner of Masteroast was cancelling his original contracts with Costa Rican producers at the end of 2020, and would roast CoopeVictoria Fair Trade green been coffee exclusively for 2021, so providing CoopeVictoria with its first UK roaster and its first direct market. Additionally, the Green Bean Quality Manager has been instructed to work out the quantities and types of beans required.

Through Kingdom Coffee alone, Darren would market this coffee to his existing 7000 customers which includes, churches, local and county councils, tourist venues, company headquarters like Google and Amazon, shipping and transport hubs, and village cake shops and cafes. There would be the possibility of CoopeVictoria Fairtrade coffee being part of a commercial venture with Masteroasts’ contracts with in-house coffee for major supermarket chains like Waitrose, Morrison’s and the Coop. This could potentially have an enormous economic impact on CoopeVictoria and its community as well as on Wycombe For Fairtrade in terms of marketing and promotion events with Kingdom Coffee and the Embassy of Costa Rica.

If I have omitted anything else then it is down to my memory and because I have had to condense a very large amount of work that has reflected a very active; proactive, successful and positive year!

Future Plans for 2020 – 2021.

Despite the ravages of the coronavirus pandemic, Wycombe For Fairtrade is pursuing a number of new and ongoing events and activities:

  • Education awareness and potentially linking secondary schools in Wycombe with counterparts in Grecia in terms of language links, field trips, and pupil teacher exchanges
  • Progress increased Fairtrade presence with Churches Faith Groups including, products, speakers, enhancing Fairtrade projects in young people groups, and working with churches towards Fairtrade Church certification.
  • Produce a new 2020 -2021 Wycombe Fairtrade outlets Directory will new Kingdom Coffee logo and “High Wycombe” inserted on “We are a Fairtrade Town” logo
  • Promoting CoopeVictoria and Grecia with leaflets, brochures and a new roller banner printed in English to increase awareness and advocate their products at local and regional events. Especially narratives about their producers and families – How they allocate and spend their Fairtrade Premium investment on social projects.
  • With the invitation of the Ambassador of Costa Rica and the Director of Kingdom Coffee, attend promotional events on 2021 in London and the UK marketing new CoopeVictoria Fairtrade coffee range. E.g. Costa Rican Parade in London on New Years Day as well as Promoting our group and links with Grecia at the orchid festival at Kew Gardens in February 2021.
  • Maybe attend new Anniversary coffee launch at Fairtrade Foundation HQ.

Wycombe For Fairtrade Treasurer – Mike King. 15th September 2020

AGM 2020 – Treasurer’s Report

Introduction

Wycombe For Fairtrade formed in August 2008, but for the first 8 years of its existence, had no funds or community bank account, relying entirely on the generosity and goodwill of individual members. In 2016 the Steering Group decided that a Community Not-For-Profit bank account was essential in order to provide a financial base for future promotional campaigns and planned activities.

The Chairman has previously sent Steering Group members the receipts and payment account Excel spreadsheets for the tax years Sept 2016 to March 2017; April 2017 to March 2018; April 2018 to March 2019; April 2019 to March 2020, and April 2020 – Sept 2020. These figures are based on regular Barclays Community Bank balance updates. You may have noticed an anomaly on the accounts from 1st April 2019 to 31st March 2020 which has now been rectified and the accounts amended and re-circulated.

Worth noting is that the majority of receipts were from Christ The Servant King Church donations from their Missions Committee during 2016 and early 2018 of 2 x £250.00 cheques for which the Group was exceedingly grateful.

These funds enabled the purchase of a laminated roller banner with “We are a Fairtrade Town” in 2016 which has graced many Fairtrade stalls, presentations and other live events. More recent Fairtrade Foundation publications like an A2 poster, flyers and booklets were bought in 2020.

Remarks will now focus on the accounts from 2019 to the present.

During Fairtrade Fortnight 2019, Wycombe for Fairtrade in conjunction with CSK Church held a ‘Big Brew’ event over 2 consecutive days to celebrate Traidcraft’s 40th birthday. We were fortunate to find an excellent cake maker, Jo Brain, who freely gave her time to make a sumptuous collection of cakes. We gave her £45.84 to cover the cost of the ingredients. All monies raised at these events went to support the work of Traidcraft Exchange.

A major expenditure for 2019 – 2020 was the outlay of £95.00 to Fairtrade Foundation for 12 months Public Liability Insurance, a necessary evil if Wycombe Fairtrade is to attend public events at venues where there is a risk of injury to the public e.g. Pann Mill Open Days.
Other notable expenses were the hire of the Wright’s Meadow Community Centre (£36.00) when Louise Whitaker, Bewley’s UK Group Sustainability Manager gave an enlightening talk covering Fairtrade coffee and the Impact of Climate Change as part of our International Fair Trade Weekend in May 2019.

Louise and David Turney from Bewley’s kindly donated Fairtrade teas, coffees, snacks, flapjacks and soft drinks for our future Fairtrade stalls which we sold from May 2019 onwards at Fairtrade stalls at CSK church, the Population Matters’ Climate Comedy Event, and Pann Mill Open Days. This added £76.10 (£50 and £26.10 being banked respectively) to our account which currently stands at £161.75.

With the Missions Team refocusing their giving abroad, and the corona outbreak meaning no public gatherings to sell Fairtrade products, our income streams have effectively evaporated. The Group’s decision not to purchase PLI this year has given us some breathing space and the chance to exploit private charities, community and voluntary body funding, and grant making trusts suggested by our contact with and the joining of “Community Impact Bucks”.

To broaden our income stream and spread our net wider, MK completed a Waitrose “Green Token” Community Matters request form and submitted it on Monday 13th July 2020 at Waitrose, Handy Cross. It is suggested that this action needs to be repeated across all the supermarket chains in order to fund possible future promotional and campaign projects involving the Grecia/CoopeVictoria friendship links; their Fairtrade coffee and any possible 2021 deals with Masteroast and Kingdom Coffee Company. Post coronavirus, there is much work to be done setting up dialogue and promoting educational links between Grecia and High Wycombe Schools especially in the fields of languages; geography; economic;, environment; and business studies which could lead on to possible exchanges of staff and students.
It was also proposed at our last Steering Group meeting to introduce a membership fee for members of Wycombe for Fairtrade: £15 for regular waged members, £10 for concessions and £5 for students.

To conclude, we need to explore every avenue to discover what other funding sources exist, exploit them, write positive business cases, and even possibly create a specific “Fundraiser post” on the Committee as well as giving ourselves by way of a member subscription.

Wycombe For Fairtrade Treasurer – Sheena King. 15th September 2020

Minutes of Zoom Meeting of 25th August 2020

Those present

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Sarah Moroz

Apologies:

  • Angus Massie
  • Ivan Cicin-Sain

Minutes

MK – has decided to add a sentence to the constitution re: local producers also being supported
Friends of the Earth/Population Matters – I C-S sent e-mail. Re: Bucks Climate Action Group – he suggests that Wycombe for Fairtrade joins Bucks Climate Action Group and follows them on Facebook. MK will send the e-mail onto rest of group. Also Wycombe FOE are appealing for help in finding entrants for the ‘Finding Greta’ video competition.

JM – has posted the info re: ‘Finding Greta’ competition on our Facebook page. Has also sent e-mail to Tony Thornby re: posting it on our Twitter account.

MK – TT may be joining Zoom chat later and will update us on 2 new e-mail addresses for our group and re: communications with Steve Guy. One of the e-mail addresses is for our steering group communication with Grecia and other groups: steeringgroup@wycombefairtrade.org.uk ; the other one: info@wycombefairtrade.org.uk is for the public to use and we need a rota to monitor it on webmail.gridhost.co.uk. TT set these up with Steve Guy. We may need a ‘hand-over’ phone call between people monitoring the public e-mail.

JM – will set up a calendar for the rota and send it round.

JM – re: Grecia etc. The banner has been sent through to us. JM will translate the Spanish wording on their banner. He can then send it back to Grecia. The banner looks good.

MK – the design is very good and colourful and font sizes good.

JM – at the bottom of the banner there will be the website/e-mail/Facebook details for us.

MK – is having discussions with AM re: increasing the involvement of churches/faith groups. MK will also be asking Heather Searle and Lesley Hatton to help with this.

MK – re: the AGM – has sent e-mail to Bucks Free Press to advertise this. Will also post on our Facebook, website etc. Also planning to put up a poster about it in libraries etc. Only steering group members will be allowed to vote (this is to avoid disruption by people trying to take over, as warned by TT).

JM – maybe better to only advertise it to Wyc FOE, Population Matters etc?

MK – not sure whether we should be keeping a wider audience though

SM – should be advertising it publically as it is an AGM?

JM – thinks we should also be formalising the membership. We don’t have this at the moment.

MK – there is a statement in the constitution specifying that members should be supportive of the principles of Fairtrade.

JM – we should also state that a member should attend a certain number of meetings per year and should also sign an official statement of support.

SK – we could also have a annual membership fee

MK – there are suggested amounts in the constitution.

JM – suggested £15 for regular members, £10 for concessions, £5 for students

MK – will incorporate these suggestions into the constitution and recirculate

SK – we should also include a data protection statement

SM – we could have a membership form available on the website

MK – for the AGM he has put together a Chairman’s report. All the officers have confirmed that they are willing to re-stand. Waitrose have not got back to him yet re: the green token application. Need to apply for other grants as well.

JM – would be good to invite Matt to the AGM as well

SM – will e-mail AM offering to nominate him and that MK is willing to second him (as AM won’t be at the Zoom AGM).

SM – will start monitoring the public e-mail address from next Monday onwards for a week.

JM – asked if any update re: the Costa Rican anniversary coffee?

MK – not yet – probably not until Oct/Nov once they have worked out how much coffee they will need, once the churches etc which use their coffee have opened up again more.

Next meeting

AGM on Tuesday 15th September 8pm

Minutes of Zoom Meeting on 28th July 2020

Those present

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Ivan Cicin-Sain – Wycombe Friends of the Earth
  • Sarah Moroz

Corrections to minutes for 23/06/20 meeting

  1. Waitrose Community matters scheme (Green token scheme) – I C-S picked up the form, not Matt
  2. Correction to surname of Tony B

Minutes

MK – has finished the application for the Community Grant from Waitrose. MK made 3 points: our other previous funder, Christ the Servant King church, has other missionary priorities to fund; that Waitrose has a strong FT commitment and that we require a fund, particularly for insurance. If we develop work with schools we would need money for posters etc. MK made the case for what we would like to achieve in High Wycombe.

I C-S – we can keep the info we put on the form and tweek it for other applications

MK – needs to have comments back re: proposed constitution by a week’s time. We haven’t voted on officers for a long time.

MK – currently have about £160 in our current account. We should also have an AGM and put notices in local public places to advertise it.

JM – we could see if Claudia and her husband Daniel would like to join us.

MK – he will ask them and will also ask his friend Tony B

SK – re: the constitution – it says membership is open to those in High Wycombe – could we add ‘and the surrounding area’.

MK – we want to ratify the constitution by next week and advertise our AGM – on our website, Facebook, public libraries etc

SM – asked if the AGM would be possible via Zoom?

JM – suggested also inviting Matt and Maz and any other interested councillors.

JM – thinks Sept may be better – gives more time to advertise

MK – it won’t affect our grant applications – we can put the date for the AGM – it doesn’t have to have happened by then

I C-S – we can have up to 100 people on Zoom before having to pay for it.

Mike suggested Tues 15th Sept for the AGM at 8pm

I C-S – Wycombe FOE are going ahead with the ‘Finding Greta’ competition. Entrants asked to prepare a 2 minute video on climate change – could we put it on WFF website?

Re: Population Matters – the group is dormant at the moment

MK – will be speaking to the vicar of CSK to see if they can submit one of the new applications to be a Fairtrade church. At the moment no other churches in High Wycombe have applied on the new form.

MK – has sent an e-mail to Bucks New Uni to ask about FT there.

JM – 2 current activities – Coope Victoria will be sending some coffee bags to the Mayor of High Wycombe, the Costa Rican ambassador and to Matt’s cafe. Also Coope Victoria are working on the design of a banner showing the link between High Wycombe and Grecia. They sent us the software of the design and we can produce a similar one in English and put particular High Wycombe landmarks on it eg. Guild Hall, Pepperpot building, Hughenden Manor

MK – will send the signed copies of the English and Spanish friendship agreement to the Costa Rican ambassador. He will display them at the embassy.

MK – re: Costa Rica anniversary coffee. This is going ahead. The Costa Rican ambassador is willing to come to any meetings about this. WFF has been asked to attend any the associated functions etc as well.

MK – in combination with Tony B – has written an article called ‘Systems, Solidarity and Fairtrade’. They have angled it as FT being the human face of Free Trade. They will send a Spanish translation of it to Coope Victoria to get their input and comments and to a producer group in SE Asia to get their comments – they will submit it for publication in the Journal of Fair Trade.

MK – re: grant applications – we could also send to Morrisons and Tescos. There may also be funding available at the county and district levels.

Next meeting

Tues 25th August (to discuss agenda for AGM) at 8pm then AGM on 15th Sept at 8pm

Minutes of Zoom Meeting of 23rd June 2020

Those present

  • Mike King
  • Jhon Munoz
  • Sheena King
  • Ivan Cicin-Sain – Wycombe Friends of the Earth
  • Sarah Moroz

Apologies

  • Angus

Minutes

I C-S – re: Friends of the Earth/Population Matters – he has talked to Steve Morton and decided to continue with the ‘Finding Greta’ competition. It will now be just the video part of it (a 2 minute video to be submitted by the end of August). The poster is nearly done and then it will be promoted from the beginning of July onwards. It will be opened up to anyone (not just school children) and there may be a follow up event. The judges will be from Wycombe for Fairtrade, Wycombe FOE, the Marlow energy group, maybe Matt Knight and perhaps someone else from the council. Re: Population Matters – they will be sending out a questionnaire on Population Day 8th July.

JM – schools will be finishing on 17th July

I C-S – they will be promoting Finding Greta via parents and via social media

SK – re: ownership/maintenance of website. SK e-mailed Steve Guy and asked if it would be possible to have an enquiry e-mail facility within the website and if this would this incur extra costs. Also whether this could be set up as a new generic e-mail for WFF. SK also said that WFF would like to offer to pay for the hosting but Steve

kindly declined this and is willing to continue hosting it. He suggested a phone call to discuss the e-mail address/form. SK suggested it would be better for him to speak directly to Tony about this.

JM – re: on-line conference on 11th June with Coope Victoria, the new mayor of Grecia (Francisco Murillo) and the ambassador of Costa Rica, also Matt Knight, MK and JM. Coope Victoria organised it there were also some others eg. the cultural representative for Grecia. The idea was to inform the new mayor about all the FT happenings. The new friendship agreement between High Wycombe and Grecia/Coope Victoria was discussed. JM also did a presentation re: High Wycombe as a FT town and all the activities we are planning in combination with Grecia/Coope Victoria. The ambassador made some encouraging comments. He said they would put a copy of the agreement in the embassy in English as well as Spanish. There are various events being planned for next year to celebrate the 200th anniversary of Costa Rican independence – both in UK as well as in Costa Rica.

MK – the ambassador also invited us to visit Costa Rica.

MK – there is an orchid festival at Kew Gardens next year at end Feb/beginning March which features Costa Rica. We could attend this and it would help to promote the relationship with Grecia.

SK – this would be good timing for FT Fortnight. MK and SK saw Maggie and mentioned the Kew Gardens orchid festival to her – she would like to come to this.

MK – we can send the scanned document of the friendship agreement to the ambassador by e-mail.

MK – re: progress in obtaining the celebration coffee roasted. MK sent 5 or 6 e-mails to various roasters. He received 2 replies, one of which was from Kingdom Coffee who invited MK to a meeting last Friday which was very positive.

SM – the relationship with Coope Victoria could be ongoing.

MK – there could be a whole line celebrating Costa Rican independence and 250 bags which mention the link with High Wycombe.

SM – asked re: numbers of Costa Rican people in the UK?

MK – there are students at Oxford Uni. We can ask the ambassador about this as well.

MK – has become a member of the Fair Trade Society and now gets the Journal of Fair Trade as part of the subscription price (£10 per year). MK has shown it to a friend of his, Tony B and he will comment on it, as will MK. Tony wants to then send it to Maria in Costa Rica for comments from a producer. We could perhaps then have a joint article published in the Journal as a response to Pauline’s article.

JM – checked the feedback from Matt re: the CIC. Due to the workload required, JM feels we would be better to keep the set-up we have.

SK – that was also the advice from Helen Cracknell.

MK – this endorses the advice given by Matt. Matt obtained a form for us from Waitrose – we could get funding from their community fund. We could also look at regional companies and organisations for grants.

JM – we could also seek for other support eg. product donations from Bewleys

MK – has produced a draft constitution for us. We need this to apply for a grant from any organisation. MK asked us all to look at this and comment on it. We also need a Treasurer – suggested SK – and hold an AGM

SK – Angus reminded us that Kit Kat is changing from FT to Rainforest Alliance

SK – would rather go to Costa Rica next year, not this year, due to Coronavirus.

Next meeting

To be arranged